Guidelines for Writing an Effective Support Letter
At THREE18, we believe in the power of partnership. Whether you're raising support for a mission trip, ministry outreach, or personal fundraising needs, writing an effective support letter can make a significant impact. Below are step-by-step guidelines to help you craft a meaningful and effective support letter.
Step 1: Make a List of People You Know
Before you start writing, take time to create a list of potential supporters. Consider reaching out to:
✔️ Family members
✔️ Friends
✔️ Church members and small group leaders
✔️ Pastors and ministry leaders
✔️ Co-workers and business connections
✔️ Former teachers, mentors, or coaches
The broader your list, the greater the opportunity for support!
Step 2: Write Your Personal Support Letter
Your letter should be personal, heartfelt, and specific. Below is a simple outline to follow:
Step 3: Enclose a Self-Addressed Return Envelope
Make it as easy as possible for people to respond!
✔️ Include a self-addressed return envelope with a stamp already attached.
✔️ Provide clear instructions on how to give (online donation link, mailing address, etc.).
✔️ If requesting checks, specify who the check should be made out to.
Step 4: Follow Up With a Personal Phone Call
A personal follow-up makes all the difference! After mailing your letters:
📞 Call or text each recipient within a week to check in and answer any questions.
🙏 Ask for prayers even if they are unable to give financially.
💬 Share updates about your mission as you get closer to your goal.
People appreciate personal connections, and a follow-up call can turn a "maybe" into a "yes!"
Final Tips for Success
✔️ Pray before you send your letters. Ask God to open hearts and provide for your needs.
✔️ Send letters in batches. This helps you follow up effectively without feeling overwhelmed.
✔️ Express gratitude. Whether someone gives or not, always send a thank-you note or message.
✔️ Keep supporters updated. Share testimonies and updates from your mission to keep them engaged.
Thank you for being part of the THREE18 mission! Your efforts in raising support make a real impact in transforming lives through Christ.
📩 Questions? Need help? Contact us at [email protected]
At THREE18, we believe in the power of partnership. Whether you're raising support for a mission trip, ministry outreach, or personal fundraising needs, writing an effective support letter can make a significant impact. Below are step-by-step guidelines to help you craft a meaningful and effective support letter.
Step 1: Make a List of People You Know
Before you start writing, take time to create a list of potential supporters. Consider reaching out to:
✔️ Family members
✔️ Friends
✔️ Church members and small group leaders
✔️ Pastors and ministry leaders
✔️ Co-workers and business connections
✔️ Former teachers, mentors, or coaches
The broader your list, the greater the opportunity for support!
Step 2: Write Your Personal Support Letter
Your letter should be personal, heartfelt, and specific. Below is a simple outline to follow:
- Greeting: Address the person by name to make it personal.
- Opening: Share a brief, engaging introduction about your mission, calling, or project.
- Purpose: Clearly explain what you are doing, why it matters, and how they can be part of it.
- Financial Need: Specify your fundraising goal and how their support will help.
- Prayer Request: Ask for their prayers, even if they are unable to give financially.
- Call to Action: Provide clear next steps on how they can give (check, online donation, etc.).
- Closing: Thank them in advance and express your appreciation for their time and consideration.
Step 3: Enclose a Self-Addressed Return Envelope
Make it as easy as possible for people to respond!
✔️ Include a self-addressed return envelope with a stamp already attached.
✔️ Provide clear instructions on how to give (online donation link, mailing address, etc.).
✔️ If requesting checks, specify who the check should be made out to.
Step 4: Follow Up With a Personal Phone Call
A personal follow-up makes all the difference! After mailing your letters:
📞 Call or text each recipient within a week to check in and answer any questions.
🙏 Ask for prayers even if they are unable to give financially.
💬 Share updates about your mission as you get closer to your goal.
People appreciate personal connections, and a follow-up call can turn a "maybe" into a "yes!"
Final Tips for Success
✔️ Pray before you send your letters. Ask God to open hearts and provide for your needs.
✔️ Send letters in batches. This helps you follow up effectively without feeling overwhelmed.
✔️ Express gratitude. Whether someone gives or not, always send a thank-you note or message.
✔️ Keep supporters updated. Share testimonies and updates from your mission to keep them engaged.
Thank you for being part of the THREE18 mission! Your efforts in raising support make a real impact in transforming lives through Christ.
📩 Questions? Need help? Contact us at [email protected]
THREE18 Sample Support Letter
| three18_sample_support_letter_.docx |
