Financial Policies
Project payments can be made by check, money order, cashier’s check or credit card.
As money is received on a volunteer’s behalf, it is credited to their account for the project. All monies received are immediately deposited into a designated project account. They are no longer the property of, nor can be managed by a volunteer or donor. Monies received for specific projects shall be allocated as deemed appropriate by THREE18. All project costs are estimations and may fluctuate as conditions in other countries and exchange rates change. There is always the risk of unexpected expenses. Therefore, THREE18 reserves the right to distribute project funds in a way that will best fulfill the goals of the project, meet the physical needs of volunteers and missionaries, and exhibit good stewardship of all finances entrusted to THREE18.
THREE18 is a 501(c)3 non-profit organization, and all donations are potentially tax deductible. Receipts are mailed to donors before February 1 of the following year. Non-profit organizations are not required to send receipts for amounts of less than $250. However, we feel it is important to thank each person who helps our volunteers get on the field, so we send a receipt/thank you note to all donors.
MAKE COPIES! Be sure to make copies of any checks you send to THREE18. You need to make sure you have back-up records of all the money you have mailed to THREE18. Do not send cash in the mail!
**Upon request, THREE18 will send you a financial statement that will have the name, address, and amount of your donors’ gifts.
- All checks should be made out to THREE18. Checks made out to the volunteer can be processed by THREE18, but the donor will not be eligible for potential tax deductions. The volunteer name should be indicated on the memo line of all checks for proper accounting.
- Checks can be mailed to THREE18, 1708 Pleasant Pointe Circle, Bryant, AR 72022
- Online giving is available at: https://givebutter.com/318give select "General" and comment your trip volunteer's name for it to be properly applied to their trip.
As money is received on a volunteer’s behalf, it is credited to their account for the project. All monies received are immediately deposited into a designated project account. They are no longer the property of, nor can be managed by a volunteer or donor. Monies received for specific projects shall be allocated as deemed appropriate by THREE18. All project costs are estimations and may fluctuate as conditions in other countries and exchange rates change. There is always the risk of unexpected expenses. Therefore, THREE18 reserves the right to distribute project funds in a way that will best fulfill the goals of the project, meet the physical needs of volunteers and missionaries, and exhibit good stewardship of all finances entrusted to THREE18.
THREE18 is a 501(c)3 non-profit organization, and all donations are potentially tax deductible. Receipts are mailed to donors before February 1 of the following year. Non-profit organizations are not required to send receipts for amounts of less than $250. However, we feel it is important to thank each person who helps our volunteers get on the field, so we send a receipt/thank you note to all donors.
MAKE COPIES! Be sure to make copies of any checks you send to THREE18. You need to make sure you have back-up records of all the money you have mailed to THREE18. Do not send cash in the mail!
**Upon request, THREE18 will send you a financial statement that will have the name, address, and amount of your donors’ gifts.
Financial Deadlines
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Estimated project costs include* In-Country Transportation
* In-Country Food and Lodging * Training Camp * Outfitting (Apparel, duffel, etc.) * Ministry Expenses. * Travel Insurance * Background Check * Flights * Administrative Fee * Elihope Program |
SPECIAL NOTE:
If a volunteer is able to raise more money than the amount of the project, receipts can be turned in for reimbursement for ONLY the following items:
If a volunteer is able to raise more money than the amount of the project, receipts can be turned in for reimbursement for ONLY the following items:
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* Postage for fundraising letters
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* Passport expenses (postage, photos, application fee)
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* Airport snacks/meals if stuck in an airport overnight or delayed more than 3 Hours from purchased travel itinerary.
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Excess money can be transferred to another THREE18 volunteer who may be struggling with their fundraising.
Monies can also be held for one year and applied to another THREE18 project in the next calendar year in which the volunteer wishes to participate. The money will be moved to the general THREE18 budget if it is not used in this time frame.
Monies can also be held for one year and applied to another THREE18 project in the next calendar year in which the volunteer wishes to participate. The money will be moved to the general THREE18 budget if it is not used in this time frame.
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